Pandemic
Preparedness
at Quad

We understand you may have a lot of questions in light of COVID-19. Below is Quad’s statement regarding this situation as well as some frequently asked questions and answers.

Coronavirus Statement

Quad is closely monitoring the latest information from the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) about COVID-19. We are proactively taking measures to protect our employees’ well-being and maintain business continuity for Quad and our clients.

Business Continuity Information

Quad has both Pandemic Preparedness and Emergency Response plans that address business continuity in the event of a crisis situation. The objective of these plans is to best maintain employee safety, health and well-being and essential business operations, which includes critical technology and information systems, to deliver client product and services with minimal impact wherever possible.

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Frequently Asked Questions and Answers:

How is Quad preparing for coronavirus?

Quad has a Pandemic Preparedness Plan that includes a Pandemic Response and Implementation Team and Emergency Response Teams to assist us in a pandemic situation. The two main objectives of this plan include employee well-being and business continuity. We are also monitoring best practices and information from expert third parties. Additionally, through QuadMed, our unique in-house healthcare provider in the United States, we have expert medical advice at the ready, including education on preventing the spread of the virus.

Dana Gruen, Quad’s Chief Compliance & Risk Officer, met with leaders at all U.S. and global Quad locations in early March to review the company’s Pandemic Preparedness Plan in detail and answer questions. In addition to preparedness planning, we’ve made several decisions; for example, we’ve provided guidelines regarding candidate interviewing and visitors to our work sites, and have updated our travel restrictions. We continue to communicate with our global workforce regularly, providing any relevant updates.

What are Quad’s current business travel restrictions?

We have further expanded our travel restrictions in the best interest of the health and well-being of our employees, clients and communities. Please note: Ground travel includes by train, bus, taxi and private car. 

Quad has restricted the following business travel until further notice:

  • No international air or ground travel.
  • No domestic air or ground travel. This includes travel to clients and to conferences, trade shows and other business events. In extraordinary cases, exceptions for essential, time-sensitive business travel will be granted by a vice president or above. This restriction does not include normal commuting to the workplace in a private car, or by train, subway, bus, etc.

As a result of these travel restrictions, employees have been instructed to use alternatives, such as telephone, video conferencing, etc.

With regard to personal travel, based on health authority guidance, we’ve instructed employees to self-quarantine and not report to work for 14 calendar days if:

  • They have traveled outside of the country in the last 14 days; or
  • They have had close contact in the last 14 days with someone, e.g., as a member of their household or as a caregiver, with a confirmed case of COVID-19.

We’ve instructed employees to follow this link for self-quarantine instructions from the Wisconsin Department of Health Services and to contact their supervisor to determine whether work can be performed remotely.

What precautions is Quad putting in place for its employees?

We are asking that employees continue to take precautions to help slow the spread of respiratory viruses in our workplace. This includes good hygiene habits such as:

  • Following social distancing guidelines both when employees are at work and when they are at home
  • Washing your hands with soap and warm water for 15 to 20 seconds, then rubbing your hands vigorously together and scrubbing all skin surfaces.
  • When soap and water are not available, using alcohol-based disposable hand wipes or gel sanitizers. The CDC recommends the sanitizer have at least 60% alcohol. If using a gel, rub the gel in your hands until they are dry. The alcohol in the gel kills germs. We’re proactively increasing the inventory of sanitizers and disinfectants at our site locations.
  • Coughing or sneezing into a tissue and then throwing it away. If tissues are unavailable, coughing or sneezing into your upper sleeve (and not your hands). Washing or sanitizing your hands every time you cough or sneeze.
  • Avoiding touching your face, eyes and mouth with your hands unless you washed or sanitized them immediately prior.
  • Cleaning equipment and other surfaces often. Wiping down equipment with disinfectant prior to individual use. This includes consoles, touchscreens, telephones, computer keyboards and other equipment, such as fitness center equipment. Regularly wiping down other surfaces with  disinfectant, including door knobs and handles, push plates of doors, faucet handles (in bathrooms and kitchenettes), water fountains, microwave buttons and other similar surfaces.  Production equipment should be sanitized with appropriate solutions and materials.

***As announced on Friday, March 13***

As the coronavirus (COVID-19) situation continues to evolve, our priority remains the health and well-being of our employees and the financial well-being of our company. With this in mind, we are enhancing our social distancing measures to help prevent the spread of the virus and doing our part to “flatten the curve”—based on significant evidence from the earliest countries affected, by reducing social contact we can greatly reduce the number of people who contract COVID-19 and avoid overwhelming our healthcare system.

Effective Monday, March 16:

  • Some employees will be asked to work from home and social distance while doing so; and
  • Some employees will be asked to social distance in the workplace, separating themselves as much as  possible – including in both production and administrative areas.

This will give people the ability to spread out and de-cluster, reducing the risk of transmission for our employees. This situation is rapidly evolving; as of Saturday, March 21, the decision was made to have as many people work from home as possible.

Additionally, through QuadMed, our unique in-house healthcare provider, we have expert medical advice at the ready, including education on preventing the spread of the virus.

How is Quad handling people visiting its facilities?

In the best interest of the health and well-being of our employees, clients, and visitors in response to the coronavirus (COVID-19), Quad is restricting visitors from entering its facilities until further notice.  Quad will allow visitors to its facilities only for business critical, time-sensitive purposes approved by a VP, Plant Director, or the location lead.  All other visits should be postponed until further notice. 

In the exceptional case where visitor(s) will be at the facility, Quad is asking each person in the group who will be visiting to confirm that they can answer “No” to both questions below:

  1. Have you traveled outside of the country in the last 14 days?
  2. Have you had close contact (ex: as a household member or caregiver) in the last 14 days with someone with a confirmed case of coronavirus (COVID-19)?

If an individual’s answer to either question is “Yes,” Quad respectfully requests that person not join the upcoming visit to our plant.

Will Quad continue to hold large group meetings, leadership summits, town halls, etc.?

Leaders have been instructed to cancel large group meetings, leadership summits, town halls, etc., unless they can be held by alternative means that do not require gathering employees, such as videoconference, Teams, Webex, or Skype.

What is Quad’s contingency plan, should a plant shut down due to the coronavirus?

Quad’s Pandemic Response and Implementation Team will execute our Pandemic Plan and work with customers to minimize disruption, depending on the specific facts and circumstances present at the time. Redundancy within our manufacturing platform, data centers and network, as well as integrated ERP and backup systems, will help Quad transition volume, where possible, to other facilities.